Navigating Regulation: What Fleet Managers Need to Know in 2025
It’s 2025, and new regulations are reshaping fleet management across Europe. From tachographs for EVs to stricter CO₂ and ESG reporting, compliance is no longer just a legal matter—it demands attention across the entire organisation. This blog outlines what’s changing in the Netherlands, Germany and the UK, and how Moove helps you stay in control, every step of the way.
What's Changing in 2025 and Beyond?
In 2025, three regulatory themes are top of mind for fleet managers across Europe: tachograph regulations, CO₂ emissions reporting, and ESG disclosure requirements.
Tachograph Requirements Across Europe
As part of the EU Mobility Package and the AETR agreement, all countries covered by Moove’s platformare introducing stricter tachograph rules for both heavy and light commercial vehicles used in international transport and cabotage.
Key EU-wide Deadlines:
- By 1 January 2025: Vehicles with analogue or first-generation digital tachographs must be upgraded to Smart Tacho 2.
- By 19 August 2025: Vehicles currently using Smart Tachograph 1 must also upgrade to version 2 for international use.
- From 1 July 2026: Light commercial vehicles (2.5–3.5 tonnes) used in international transport or cabotage will require Smart Tachograph 2 installation. This includes EVs and smaller vans that were previously exempt.
Some Country-specific notes:
- Netherlands: Enforces all EU deadlines, including the 2026 rule for LCVs over 2.5 tonnes—particularly relevant for EV fleets. Expect stricter roadside checks as the deadline approaches.
- Germany: Fully aligned with the EU Mobility Package. Known for strict enforcement, especially on international routes, so early retrofitting is strongly recommended.
- United Kingdom:
- Domestic use: Certain zero-emission vans (3.5–4.25 tonnes) are exempt from tachograph rules within the UK.
- International transport: Fully aligned with EU deadlines under the AETR agreement. Smart Tachograph 2 is mandatory for cross-border operations.
CO₂ Emissions Reporting
Emission transparency is moving from a voluntary initiative to a legal requirement, particularly in large or publicly accountable organisations. Accurate CO₂ data is essential for compliance and future mobility planning.
Netherlands & Germany
Both countries fall under the Corporate Sustainability Reporting Directive (CSRD), which mandates CO₂ emissions reporting for companies with 250+ employees or over €40 million turnover. Fleet emissions, fuel usage, and electrification rates are key disclosure areas.
United Kingdom
The UK will implement the UK Sustainability Disclosure Standards (UK SRS), based on IFRS S1 and S2. These standards are expected to become mandatory in Q3 2025 for large businesses, requiring detailed Scope 1 and 2 emissions data—directly affecting fleet operations.
ESG Disclosures & Public Tender Requirements
Environmental, Social and Governance (ESG) disclosures are becoming central to public procurement and private sector partnerships. Fleet performance data plays an increasingly important role in demonstrating ESG maturity.
Netherlands & Germany
The CSRD framework expands ESG disclosure mandates, covering social wellbeing (e.g. driver safety), environmental impact (CO₂, fuel), and governance (data privacy, usage policies). These KPIs are already being factored into audits and public tenders.
United Kingdom
The UK government has launched a consultation on regulating ESG ratings providers, highlighting the growing importance of verifiable ESG performance. Fleet-related ESG scores—particularly around driver behaviour, emissions and uptime—already influence procurement decisions in logistics and service sectors.
What These Regulations Mean for Fleet Managers
Regulatory compliance is no longer just a legal formality—it’s a strategic responsibility. New rules affect everything from planning and operations to reporting and cross-functional collaboration.
To stay ahead, fleet managers need:
- Full fleet visibility: Insight into weights, fuel types, usage and driver assignments.
- Understanding of legal differences: Crucial for international operations across NL, DE and the UK.
- CO₂ and ESG-ready reporting: Key for audits, tenders and sustainability targets.
- Proactive risk monitoring: To prevent fines, safety issues and inefficiencies.
Moove’s Approach: One Platform, Total Visibility
At Moove, we believe that true control over compliance, sustainability and efficiency starts with visibility. That’s why we bring together data from all major telematics sources into one central, hardware-independent platform. Whether your fleet operates locally or across Europe, Moove gives you one environment to manage everything consistently, clearly and with confidence.
1. Actionable Insights, Not Just Reports
Real-time dashboards and smart analytics help you make faster, smarter decisions. You can:
- Monitor tachograph compliance by vehicle
- Track CO₂ emissions and fuel efficiency
- Analyse driver behaviour and safety scores
- Optimise routes, uptime and depot efficiency
2. From Tachograph to Compliance Insight
Compliance doesn't stop at installation. You're legally required to download, store and analyse tachograph data from driver cards and devices.
Thanks to our partnership with DAKO, Moove offers:
- Automated tacho downloads and archiving
- Detection of violations like overspeeding or missed rest times
- Reports ready for audits and inspections
3. Secure and Scalable
With ISO 27001 and ISO 27701 certifications, Moove guarantees enterprise-grade information security and GDPR-compliant data management. That means your insights are not only accurate, but also protected.
Compliance as a Strategic Advantage
Regulations are growing more complex, but they also offer an opportunity: to lead through insight. When you have visibility into your fleet’s performance, compliance status, emissions and driver behaviour, you’re not just avoiding penalties—you’re creating a smarter, safer and more sustainable operation.
Moove helps you shift from reactive compliance to proactive control. Everything you need is in one platform, designed to give you clarity, confidence and results.
Ready to turn compliance into clarity, and regulation into results? Let’s talk.
